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The JR Sports Group
Policies and Procedures

Behaviour Policy

We believe that children and adults flourish best in an ordered environment in which everyone knows what is expected of them and children are free to develop their play and learning without fear of being hurt or hindered by anyone else. We aim to work towards a situation in which children can develop self-discipline and self-esteem in an atmosphere of mutual respect and encouragement.

Rules should remain consistent and age/development appropriate. Children will be encouraged to contribute to behavioural guidelines, as ownership is often accepted. Children will be guided to consider the following rules when planning what is acceptable behaviour:

  • Are dangerous or harmful or offensive to someone else – children or adults Make the child unwelcome or unacceptable to other people

  • Damage other people's or club's property

  • Behavioural expectations will be the same for everyone within the setting


Parents/carers will be made aware of the club's Behaviour Policy, any sanctions taken and discussions will take place to ensure that all parties are working together to ensure the child has a consistent environment.

The child will be made aware that it is the behaviour not him/herself that is at fault.

Strategies will be used to try to avert the problem, such as distraction, positive behaviour will be encouraged and rewarded.

Physical punishment will not be tolerated under any circumstances. Sanctions might include time out or withdrawal of a treat. If inappropriate behaviour continues The Club will look at the antecedents as this highlights the cause. Parents/carers will be involved and records of incidents will be kept and shared with parents.

If after discussions with the parents/carers and child, the inappropriate behaviour continues it may be necessary to exclude the child if the safety of others is compromised. If we had to use physical intervention, the parents/carers must be told and a pink form must be filled out and placed in the child file in a secure place.

Suspensions and Exclusions
Our club is committed to dealing with negative behaviour in a non confrontational and constructive manner. Wherever possible, disruptive or challenging behaviour will be tackled collectively between staff and children in the club. Such procedures are outlined in the behaviour policy.

Details of warnings, suspensions and exclusions will be recorded and kept on record. Each warning will be discussed with the child concerned and their parent/carer. All staff will be made aware of the warnings given to a child. As a last resort, the club has the right to temporarily suspend or permanently exclude a child in the event of persistent and irresolvable unacceptable behaviour.

Only in the event of an extremely serious or dangerous incident will a child be suspended from the club with immediate effect. In such circumstances, the child's parent/carer will be called immediately and ask them to collect their child. Children will not be allowed to leave till their parents/career has arrived.
James and another member of staff will arrange a meeting with the child concerned plus their parent/carer to decide if it will be possible for the child to return to the club. Suspensions and exclusions should be seen as consistent, fair and proportionate to the behaviour concerned. In setting such a sanction consideration should be given to the child's age and maturity. Any other relevant information about the child and their situation should also be considered.

When there is no alternative action that could be taken, or when it is felt that other children and/or staff are potentially at risk. Where possible, the club will give parents/carers time to make alternative arrangements for childcare during this period of suspension. Staff should always keep parents/carers informed about behaviour issues relating to their child and attempt to work with them to tackle the causes of disruptive or unacceptable behaviour.

No member of staff may impose a suspension from the club without prior discussion with James. Staff will consult James as early as possible if they believe that a child's behaviour is in danger of warranting suspension or exclusion. When a suspension is over and before a child is allowed to return to the club, there will be a discussion between staff, the child and their parent/carer, setting out the conditions of their return. Working in partnership with the school is very important by working together. This could be relaying back to each other with important information about the child that we are caring for. It's always good practice to write the information in a book and place it in a secure place, so then Ofsted see that we are working together.

Bullying of any form is unacceptable in our club, whether the offender is a child or an adult. The victim is never responsible for being the target of bullying. Everyone involved in the club, staff, children and parents/carers, will be made aware of the club's stance towards bullying. Such behaviour will not be tolerated or excused under any circumstances.

The club defines bullying as the repeated harassment of others through emotional, physical, verbal or psychological abuse.


Examples are:
Emotional: Being deliberately unkind, shunning or excluding another person from a group or tormenting them. For example, forcing another person to be 'left out' of a game or activity, passing notes about others or making fun of another person.

Physical: Pushing, scratching, spitting, kicking, hitting, biting, taking or damaging belongings, tripping up, punching or using any other sort of violence against another person.
Verbal: Name-calling, put-down, ridiculing or using words to attack, threaten or insult. For example, spreading rumours or making fun of another person's appearance.
Psychological: Behaviour likely to instil a sense of fear or anxiety in another person.

Preventing Bulling Behaviour
The manager and the staff will make every effort to create a tolerant and caring environment in the club, where bullying behaviour is not acceptable. Staff will discuss the issues surrounding bullying openly, including why bullying behaviour will not be tolerated and what the consequences of bullying behaviour will be.

Dealing with Bulling Behaviour
Despite all efforts to prevent it, bullying behaviour is likely to occur on occasion and the club recognises this fact. In the event of such incidents, the following principles will govern the club's response:

  • All incidents of bullying will be addressed thoroughly and sensitively.

  • Children will be encouraged to immediately report any incident of bullying that they witness. They will be reassured that what they say will be taken seriously and handled carefully. Staff have a duty to inform the manager if they witness an incident of bullying involving children or adults at the club.

  • If a child or a member of staff tells someone that they are being bullied, they will be given the time to explain what has happened and reassured that they were right to tell.

  • The individual who has been the victim of bullying will be helped and supported by the staff team. They will be kept under close supervision and staff will check on their welfare regularly.

  • Parents/carers will be called in alongside their child and steps to be taken ( refer to Suspensions and Exclusions ), all information to be written in the book and kept locked away.

Monitoring, evaluation and review
The JR Sports Group will review this policy annually and assess its implementation and effectiveness. The policy will be promoted and implemented throughout JR Football.

Child Protection Policy

The club will appoint a member of staff as the Safeguarding Children/Child Protection Officer. This Officer will have suitable experience, training and expertise, and will be responsible for liaising with social services, Local Safeguarding Children Board (LSCB) and Ofsted in any child protection matter.

The club’s child protection procedures comply with all relevant legislation and other guidance or advice from the Local Safeguarding Children Board (LSCB) formally known as the Area Child Protection Committees (ACPC).

The club is committed to reviewing its Safeguarding Children/Child Protection policy and procedures at regular intervals. The policy and its procedures will be shared with parents/carers during their child’s settling in period.

Recognising Child Abuse
Child abuse manifests itself in a variety of different ways, some overt and others much less so. All staff have child protection training and will be vigilant to signs and evidence of physical, sexual and emotional abuse or neglect.

Physical Abuse: This involves hitting, shaking, throwing, burning, suffocating or any other physical harm. Deliberately causing a child’s ill health also constitutes physical abuse.

Sexual Abuse: This involves forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative or non-penetrative acts. Showing children pornographic materials, sexual activities, or encouraging children to behave in sexually inappropriate ways also constitutes sexual abuse.

Emotional abuse: Varying degrees of emotional abuse is present in virtually all child protection incidents, but can also constitute abuse in its own right. Emotional abuse involves persistent or severe emotional ill-treatment or torture causing, or likely to cause, severe adverse effects on the emotional stability of a child. Such behaviour may involve conveying to a child that they are worthless, unloved, or inadequate, or making them feel unnecessarily frightened or vulnerable.

Neglect: Neglect is the persistent failure to meet a child’s basic physical, emotional, or psychological needs, such as is likely to have a severe impact on their health, development or emotional stability.

Neglect may involve failing to provide adequate food, shelter or clothing for a child, or failing to adequately protect them from physical harm or ill health Neglect can also manifest itself in a failure to meet the basic emotional needs of child.

Safe Caring
All staff understand the club’s child protection procedures and have had appropriate training and guidance in the principles of safe caring.


To this end:

  • Every effort will be made to avoid or minimise time when members of staff, students or volunteers are left alone with a child. If staff are alone with a child, the door of the room should be kept open and another member of staff should be informed.

  • If a child makes inappropriate physical contact with a member of staff, students or volunteer, this will be recorded fully in the Incident Record Book.

  • Staff will never carry out a personal task for children that they can do for themselves. Where this is essential, staff will help a child whilst being accompanied by a colleague. Unless a child has a particular need, staff should not accompany children into the toilet. Staff are aware that this and other similar activities could be misconstrued.

  • Staff will be mindful of how and where they touch children, given their age and emotional understanding. Unnecessary or potentially inappropriate physical contact will be avoided at all times.

  • All allegations made by a child against a member of staff will be fully recorded, including any actions taken, in the Incident Record Book. In the event of there being a witness to an incident, they should sign the records to confirm this.

Dealing with Allegations
The club is committed to ensuring that it meets its responsibilities in respect of child protection by treating any allegation seriously and sensitively. The club will not carry out any investigation itself into a suspected child abuse incident. On discovering an allegation of abuse, the Safeguarding Children/Child Protection Officer will immediately refer the case to the local statutory child protection agencies.


Further to this, the following principles will govern any suspected or reported case of abuse:

  • Where actual or suspected abuse comes to the attention of staff, they will report this to the manager and the Safeguarding Children/Child Protection Officer at the earliest possible opportunity.

  • Staff are encouraged and supported to trust their professional judgment and if they suspect abuse has, or is taking place, to report this.

  • Full written records of all reported incidents will be produced and maintained. Information recorded will include full details of the alleged incident; details of all the parties involved; any evidence or explanations offered by interested parties; relevant dates, times and locations and any supporting information or evidence from members of staff. The club will demonstrate great care in distinguishing between fact and opinion when recording suspected incidents of child abuse.

  • The manager and the Safeguarding Children/Child Protection Officer will be responsible for ensuring that written records are dated, signed and kept confidentially.

  • If an allegation of abuse is made against the manager or the Safeguarding Children/Child Protection Officer, the Registered Person will be informed as soon as possible. They will then assume responsibility for the situation or delegate this role to a senior member of staff.

  • Staff will ensure that all concerns and allegations are treated with sensitivity and confidentiality.

  • Any children involved in alleged incidents will be comforted and reassured. In circumstances where a child makes an allegation or a disclosure, the member of staff concerned will:

  1. Listen fully to all the child has to say.

  2. Make no observable judgement.

  3. Ask open questions that encourages the child to speak in their own words.

  4. Ensure the child is safe, comfortable and not left alone.


    Make no promises that cannot be kept; such as promising not to tell anybody what they are being told.

Where possible, the club will always respect the wishes of children and young people who do not consent to share confidential information. However, the lack of consent can be override if the facts of the case are in the public interest.

The club will always consider the safety and welfare of a child or young person when making decisions to share information about them. Where there is concern that the child is suffering or at risk of suffering significant harm, the child’s safety and welfare must be the overriding factor.

Staff will be made aware of the Department of Health’s booklet ‘What to do if You’re Worried A Child Is Being Abused?’ (2003), and it’s recent guidance on ‘Protecting Children from Harm’.

Referring Allegations to Child Protection Agencies
If the manager or the Safeguarding Children/Child Protection Officer has reasonable grounds for believing that a child has been – or is in grave danger of being – subject to abuse, the following procedure will be activated:

  • Contact will be made, at the earliest possible opportunity, with the local social services department.

  • The manager or the Safeguarding Children/Child Protection Officer will communicate as much information about the allegation and related incidents as is consistent with advice given by social services and the police.

  • At all times, the safety, protection and interests of children concerned will take precedence. The manager and staff will work with and support parents/carers as far as they are legally able.

  • The club will assist the social services and the police, as far as it is able, during any investigation of abuse or neglect. This will include disclosing written and verbal information and evidence.

  • OFSTED will be informed of any allegations of abuse against a member of staff, student or volunteer, or any abuse that is alleged to have taken place on the premises or during a visit or outing.

Groups should refer to the booklet titled “What to do if you’re worried a child is being abused” available from DfES or EYDC Service.

Contact the Buckinghamshire Safeguarding Children’s Board and Ofsted as soon as possible.

If the child is at risk form the person collecting them, they must be kept apart until a representative from the Safeguarding Board arrives.

Informing and involving parents
The Club will take every precaution to build trusting and supportive relationships between families, carers, staff and volunteers within the group. Where abuse at home is suspected, The Club will continue to welcome the children and family while investigations proceed. Confidential records kept on the child will be shared with the child’s parents. With the proviso that the care and safety of the child is paramount, the Club will do all it can to support and work with the child’s family.

Numbers to ring:
Bucks Customer Services

Ask for Duty Social Worker

Social Care – Referral and Assessment

01494 475037 / 475211


Social Care Emergencies (out of hours)

01494 675802


Social Services (Care Line)

0800 137915


0800 800 5000


0300 1231231


Advice form Bucks EYCS

0800 3283317


Child Protection and Sexual Crime Unit

01628 816935

Personnel working with children and young people are sometimes the subjects of abuse allegations. It is, therefore, essential to work within a framework of good practice where clear role boundaries, for example, in relation to intimate care, have been established and issues around physical contact have been thought through. Whilst many children will seek physical contact, practitioners may be unsure as to how to respond. The following points offer some guidance.

Touch should be:

  • Age appropriate

  • Be welcomed by the child

  • Offer a sense of emotional wellbeing and security

  • Reinforce a sense of positive self esteem

  • Support social interaction

  • Encourage confidence and empowerment

  • Be in response to a health or welfare concern (Powell, 2001)

If a member of staff or manager is the subject of an allegation, report the incident to Ofsted immediately. The member of staff/manager should record what happened from their perspective. Seek personal support from someone whom they feel able to trust and talk to openly about their feelings (but is not involved in the investigation.)

The accused person will be excluded from the setting on full pay whilst an investigation is carried out. The manager will inform Ofsted and LADO.

Numbers to ring:

0300 1231231

Local Authority Designated Officer Joe Cook

01296 387111

Emergency Closure Policy

In very exceptional circumstances, the club may need to be closed at very short notice due to an unexpected emergency. Such incidents could include:
Serious weather conditions ( combined with heating system failure). Burst water pipes.
Discovery of dangerous structural damage.
Fire or bomb scare/explosion.

Death of a member of staff.
Serious assault on a staff member by the public. Serious accident or illness.

In such circumstances, James and staff will ensure that all steps are taken to keep both the children and themselves safe.
All staff and children will assemble at the pre-arranged venue, where the register will be taken. Steps will then be taken to inform parents/carers and to take the necessary actions in relation to the cause of the closure.

All children will be supervised until they are safely collected.

If there has been a snow-fall locally The JR Sports Group, parents are advised to check if schools are still open and to check text msg.

Also check with James of The JR Sports Group if it is open for breakfast club. The JR Sports Group will not be if they are unable to make it into work.
Announcements about school closures are made on the Bucks County Council Website.

If the school closure is announced after 8am and children have already arrived at breakfast club, parents will have to collect their children by 9am.

If the temperature is over 30 degrees and there is no shade, children must stay indoors.


When indoors if the temperature is the same as outdoors and staff can not cool the setting, which the children are in.

The manager will call the parents to collect their child.

First Aid Policy

Medication and Illness
The company has a responsibility for all First Aid staff to deal with any accidents. The staff has an up to date First Aid certificate. They are responsible for maintaining the correct contents of all First Aid boxes and administering basic First Aid when necessary and appropriate.

James and the designated member of staff will ensure that there will always be at least one member of staff who has a current paediatric first aid certificate available at all times during sessions at the club. The manager will be responsible for enabling the members of staff concerned to receive first aid training. First Aid training will have met the criteria set out by the OFSTED.

The First Aid box will be regularly checked to ensure its contents are up to date, in good condition and fulfil the criteria set out in the Health and Safety (First Aid) Regulations 1981.

The box should contain:

  • A card or leaflet giving general guidance

  • Sterile triangular bandages

  • Adhesive plasters

  • A sterile eye pad with attachment

  • Cotton wool

  • Crepe bandages

  • A sterile gauze

  • Micropore tape

  • Sterile cornering for serious wounds

  • Individually wrapped assorted dressings

  • Waterproof disposable gloves

  • A disposable bag for soiled material

Before doing first aid wash hands before and after, to ensure if you have any cuts to be covered by plasters or disposable gloves.

In the event of a major accident, incident or illness
The company requests that parents/carers complete and sign the emergency medical treatment form, enabling the manager or any member of staff so empowered, to give permission for emergency medical treatment for their child in the event of a major accident, incident or illness occurring at the club.


In the event of such an event, the following procedures will apply: In the first instance, the first aider will be notified and take responsibility for deciding upon the appropriate action.

The first aider will assess the situation and decide whether the child needs to go straight to hospital or whether they can safely wait for their parent/carer to arrive.

If the child needs to go straight to hospital, an ambulance will be called. The parent/carer will also be contacted. A member of staff will accompany the child to the hospital and will consent to medical treatment being given, so long as the Emergency Medical Treatment Form has been completed and signed. If there are insufficient members of JR Football staff to enable one to accompany the injured child to hospital, the school office will be contacted and the assistance of a member of the school staff will be requested.

Childrens records will be taken to the hospital with the child.

If the child does not need to go straight to hospital but their condition means they should go home, the parent/carer will be contacted and asked to collect their child. In the meantime, the child will be made as comfortable as possible and be kept under close supervision (from this point on, the provisions of the clubs Infectious and Communicable Diseases policy will govern the child's return to the club).

Parents/carers will be made aware of the details of any incidents involving their child's health and safety, and any actions taken by the company and its staff.

All such accidents or incidents will be recorded in detail and logged in the Accident record book. Parents/carers will be asked to sign in the relevant section of the book to acknowledge the incident or accident and any taken by the club and its staff.

James and other relevant members of staff should consider whether the accident or incident highlights any actual or potential weaknesses in the club's policies or procedures, and act accordingly, making suitable adjustments where necessary.

Ofsted will be informed within 14 days of any major injury or death of a child or adult that occurs at the setting.

In the first instance, the designated first aider will be notified and taken responsibility for deciding upon any appropriate action.

If the child does not need hospital treatment and is judged to be able to safely remain at the club, the first aider treats the injury/illness themselves.
If and when the child is feeling sufficiently better, they will be resettled back into the activities, but will be kept under close supervision for the remainder of the session till parents/carer arrive.

If the injury or illness incurred is such that treatment by the first aider is deemed inappropriate, but does not warrant hospitalisation, the parent/carer will be contacted immediately and asked to collect their child. Until the parent/carer arrives, the child will be kept under close supervision and as comfortable as possible (from this point om, the provisions of the Club's Infectious and Communicable Diseases policy will govern the child's return to the club).

Wherever possible, children who are prescribed medication should receive their dose at home. Parents/carers and staff should discuss such situations at the earliest possible opportunity and decide together on the best course of action. Before giving medication the parent/carer must fill out a consent form with the information e.g. name of medication how many times a day and how much. The manager must check the medication before agreeing as the pharmacy logo and childs name should be on the box/bottle. If medication is on school grounds we may collect from the office.

If for any reason a child refuses to take their medication, staff will not attempt to force them to do so against their wishes. If and when such a situation occurs, James and the child's parent/carer will be notified, and the incident recorded in the Medication Record Book.

The club recommends that staff hold onto the medication until it is required. This is to minimise possible loss of medication and to ensure the safety of other children. Any inhalers or epipen should be labelled with the child's name ( this is always kept in a locked cupboard and are returned at the end of the school year).

If there is any change in the type of medication – whether regarding dosage or other changes to the information given on the Administering Medication Form – a new form must be completed.

Any children/staff with sickness must allow 48 hours.

Infection and communicable diseaseses
In accordance with the procedures set out in the Health, Illness and Emergency policy, parents/carers will be notified immediately if their child has become ill and needs to go home. Poorly children will be comforted, kept safe and under close supervision until they are collected.

If a child or member of staff becomes ill outside club hours, they should notify the club as soon as possible. If any infectious or communicable disease is detected on the club's premises, the club will inform parents/carers personally in writing as soon. The club is committed to sharing as much information as possible about the source of the disease and the steps being taken to remove it. Ofsted and P.H.E will also be informed of any infectious or communicable diseases discovered on the club's premises.

PPE to be worn whilst doing first aid – mask, gloves and apron.

Once first aid has been done PPE must be thrown away into the bin. If the child has symptoms he/she must be isolated until the parent / carer arrives.
Once a child has safely gone home the area must be cleaned down.

Head Lice
When a case of head lice is discovered at the club, the situation will be handled carefully and safely. The child concerned will not be isolated from other children, and there is no need for them to be excluded from activities or sessions at the club. When the child concerned is collected, their parent/carer will be informed in a sensitive manner.

Other parents/carers will be informed as quickly as possible in writing, including advice and guidance on treating head lice.

Staff will check themselves regularly for lice and treat whenever necessary.

Mobile phones / Cameras and Social Networking Policy

Any photos taken will only be taken on the JR Football camera and placed in a locked file cabinet, no other cameras would not be allowed.

Mobile phones for children at the club will have to be put in a locked file cabinet as they are not allowed phones in the setting.

As for staff only the manager is allowed to have the club phone just in case a parent is running late etc.

All other members of staff are not allowed to use their own phones on site and should be left in their bag, unless authorised by a manager (only for emergencies).

Parents should not use their mobile phones on site whilst picking up or taking any pictures of their child.

All staff are forbidden from putting anything on social networking or discussing work to others.

Special Educational Needs Policy

We believe that all children are of equal value and that I have the responsibility to make high quality, balanced provision for all children in my care to help them to reach their full potential as learners. Children with special educational needs are entitled to exactly the same access and opportunity as all other children. Children with special educational needs have the right and entitlement to be fully included in all activities within the club. We have a responsibility for meeting the needs of all children, including those with special educational needs. The nature of support given to children with special educational needs should not be a barrier to children being fully included in my setting and in the communities in which they live and learn.

Activities will be adapted to enable all children the opportunity to take part. The Club will endeavour to ensure that all children’s individual needs are met. Children will be treated as individuals and respected. Medical, cultural and dietary needs will be met. The Club will try to accommodate parental needs when planning meetings and events.

The entitlement of all children to receive a broad and balanced curriculum; they have a right to achieve success and fulfilment of their potential.
Working together with parents, carers and other agencies to provide access to high quality education and care for children with special educational needs and disability.

Recognition that many factors influence whether a child has special educational needs and disability.

To meet the needs of all children including those with SEND through a broad, balanced and appropriate activities.

To ensure we are aware of and follow the requirements and guidance contained in the SEND Code of Practice.

To respond flexibly and creatively in providing for children with SEND, taking into account their knowledge, preferred learning styles, strengths and weaknesses.

To identify and make use of relevant sources of training, advice and expertise. To share good practice and support parents.

To take a lead in the early identification, assessment and intervention strategies for children with SEND.

To take careful account of the views of children and parents in making arrangements to meet children’s' needs and disability.

To monitor and evaluate SEND provision regularly, however we would work with the school so we are implementing the same strategies to in our setting.

To meet the child's needs we as a club will assess to see if the child would need provisions in place for example: one to one, if the setting is right for the child etc

Staff Policy

Equal Opportunities
It is the policy of our company not to discriminate against employees or applicants on the basis of race, colour, national origin, sex, age, religion or marital status or the presence of any physical or mental disability ( provided that such disability does not effect their ability to do the job) with respect to the recruitment, hiring, training, promotion and any other areas of employment.

Any form of harassment will not be tolerated by any employee and all accusations of harassment will be taken seriously and investigated fully.
Anyone found guilty of harassment or intimidation risks loss of employment.

Drugs and Alcohol
All employees if caught under the influence of drugs or alcohol whilst on site will be immediately sent home and a meeting set up with James and HR Officer.

Smoking is prohibited in all areas of the workplace.

Severe weather
In the event that the JR Football is closed due to severe weather conditions, James will contact all members of staff as soon as they can. If a member of staff cannot get to work due to weather conditions they need to contact James as soon as possible explaining why they can't get to work.

Dress and Appearance
All staff are expected to look clean and neat and clothing should be job appropriate. Tattoos and piercings should be kept to a minimum and covered where possible.

As part of your contract all staff must complete any training and to be done within a time scale. However if the training has not been completed within the time scale you would be unable to come into work until the training has been completed and will be unpaid for absence.

The club is committed to ensuring that it meets its responsibilities in respect of child protection through the provision of support and training to staff.


Therefore, the club will ensure that:

  • All staff, students and volunteers are carefully recruited, have verified references and have full and up to date Criminal Record Bureau checks.

  • All staff and volunteers are given a copy of the safeguarding Children/Child Protection Policy during their induction, and have its implications explained to them.

  • All staff and volunteers receive regular training and supervision in child protection issues and are provided with any relevant information and guidance.

  • All staff are provided with supervision and management support commensurate with their responsibilities in relation to child protection, and their requirement to maintain caring and safe relationships with children.

  • All staff are aware of main indicators of child abuse.

  • All staff are aware of their statutory requirements in respect of the disclosure or discovery of child abuse and the procedures for doing so. All students and volunteers are instructed to report the disclosure or discovery of abuse to James or the HR Officer .

  • The club will take appropriate action in relation to the findings of any investigation into allegations of abuse, consistent with its duties to protect the safety of children and uphold fair processes for staff, students and volunteers.

  • Any member of staff, a student or volunteer under investigation for the alleged abuse of a child, will be subject to the provisions of the Staff Disciplinary Policy.

All employees are expected to turn up at the right time that is stated in their contracts. If an employee is expecting to be late for work then they are to ring in advance where possible to give an estimated time of arrival.

Repeated lateness will mean a meeting will be set up between the manager and employee to try to resolve any problems that may be causing the lateness. If lateness still occurs then pay will be deducted from wages to reflect the time the employee has been late. However, a verbal warning will be given.

All employees if they become ill or are injured and are unable to work should contact the manager as soon as they are able. They should state the nature of the illness or injury, how long they expect to be off for and if they have received any medical intervention. If length of time off is not known then they should ring every morning on the days they will not be attending work, Except where a long term absence is expected then they should make regular contact with the manager and sick notes are required for long term absence. If an employee is still at work then it will be accessed by the employee and manager if they need to go home immediately. Any injury that happens on site will be recorded in the accident book along with any treatment received and then the incident will be accessed as to if work can continue or the employee needs to be sent home.

Please keep all health records up to date especially if new health issues arise. If JR Football have any concerns about your health and have not been disclosed then this will be put forward to occupational health to be assessed and if appropriate to work. Depending on the outcome your hours might change or termination of contract.

Annual reviews are done every year. If any issues arise then annual review will be done more regularly.

Privacy/ Personnel records
All private or personnel records are kept in a lock filing cabinet and should only be accessed by appropriate members of staff. Documentation about the children that attend and their families is confidential and should not be discussed with anyone outside work.


Any verbal or written warning will be kept in a file, pending on what the conduct is and could lead to be placed into your personal file.
Only two verbal warnings will be given. If two are given with the same reason there will be a written warning given if within a 4 month time scale of the date issued.

First written warning ( 6 month time scale from the date issued ) Final written warning ( 12 month time scale from the date issued ) Dismissal
A record of any disciplinary action taken will be kept on file and kept for 5 years after they leave.

ACAS phone number 0300 123 1100.

Sun Protection Policy

James and staff understand the dangers posed to children and themselves by over exposure to the sun.

In hot weather, parents/carers are encouraged to provide sun cream for their children. Children will also be encouraged to wear a hat when playing outside in the sun.

When necessary, staff may apply sunscreen to children who cannot do so for themselves, where prior written permission has been given by the parent/carer.

In hot weather, staff will encourage children to drink water frequently. Staff will ensure that shady areas out of the sun are always available to children when playing outside.

If children go swimming with the school and attend a Breakfast/after school club please provide sun cream with them on the day.

Data Protection Policy

The JR Sports Group is registered under the data protection act with the Information Commissioner's Office (ICO) under registration reference: A8295745.

The JR Sports Group Retains certain information about its employees, customers, suppliers and other users to allow it to monitor performance, achievements, health and safety and to comply with manufacturer warranties. It applies to all data that the company relates to identifiable individuals, even if that information falls outside the Data Protection Act 1998.

To be compliant with GDPR, information is collected lawfully and used fairly, stored safely and not disclosed to any other person unlawfully, to do this, the company complies with the Data Protection Principles, which are set out in the Data Protection Act 1998.

The JR Sports Group, as far as, reasonably practicable complies with the Data Protection Principles contained in the Data Protection Act to ensure all data is:

  • Fairly and lawfully processed

  • Processed for a lawful purpose

  • Adequate, relevant and not excessive

  • Accurate and up to date

  • Held for any no longer than is absolutely necessary

  • Processed in accordance with the rights of the data subject

  • Protected in the appropriate way

  • Not transferred to any other countries without adequate protection and consent

Sensitive personal data
The JR Sports Group ensures there is stronger legal protection for more sensitive information such as:

  • Ethnic background

  • Political opinions

  • Religious beliefs

  • Health

  • Sexual health

  • Gender

  • Criminal records


All staff who work for or with The JR Sports Group have responsibility for ensuring data is collected, stored and handled in a safe, secure and appropriate manner.

Data Protection Officer
The JR Sports Group has appointed the Finance Director as the Data Protection Officer who will endeavour to ensure all personal data is processed in compliance with the GDPR and the Data Protection Act 1998.

Why we need to store your personal data
The JR Sports Group sells and maintains Information Technology products and services. In order to meet our legal requirements relating to the Sale of Goods Act and Government Institutions such as HMRC and to allow us to provide the service, it is necessary to store basic customer personal information. This information may also be required in order for The JR Sports Group to provide extended warranties on these products and services or if a warranty or repair is to be registered by us with a supplier.

Data storage
Data stored electronically must be protected from unauthorised access, accidental deletion and malicious hacking attempts. We are committed to protecting all Personal Data we collect and use. To that end, we take all reasonable precautions to prevent the loss, misuse or alteration of your Personal Data held within our data repositories. We use SSL encryption technology wherever payments are made. Our data repositories are only one element in the internet communication chain. With this in mind, please ensure you access our Websites from a trusted browser/computer (we do not advise using shared browsers/computers for order or payment processing). You should ensure your device has sufficient antivirus or malware protection. You are responsible for keeping your password confidential. We will not ask you for your password and please ensure any password you use is unique to our websites only. Questions about the storage of data can be directed to the Data Governance team.

Data accuracy
The JR Sports Group takes all reasonable steps to ensure data is kept accurate and up to date. The more important it is that the personal data is accurate, the greater the effort staff must put in to ensure its accuracy.

Right of access
Data subjects have the right of access to information held by The JR Sports Group, if an individual contacts the company requesting this information, this is called "Subject Access Request".

Subject access requests from individuals should be made by email to, addressed to the Data Governance team and are each charged at £10+ VAT (the fee must be paid prior to any Subject Access Request being carried out).

The disclosure of data for other reasons
In certain circumstances, the Data Protection Act allows personal data to be disclosed to government and law enforcement agencies without the consent of the data subject.

Providing information
The JR Sports Group aims to ensure that individuals are aware that their data is being processed. The JR Sports Group will not give, sell, share or trade any Personal Data to any party outside of The JR Sports Group except as outlined in this Policy or with appropriate consent. We may disclose or share Personal Data to a third party in the following limited circumstances:

  • to comply with the terms of trading, policies or other contractual requirements of The JR Sports Group

  • where we believe that the disclosure is necessary to establish the threat of and prevent or respond to fraud, defend our Websites or infrastructure against possible attacks or protect the property and safety of The JR Sports Group, our Customers, Suppliers or the public

  • to the extent that we are required to do so by law or in connection with any legal proceedings or prospective legal proceedings

  • in connection with any potential sale, transfer, merger, consolidation or other transaction involving all or part of The JR Sports Group or its holding companies

  • where required, provide our vendor partners or suppliers (or their authorised data partners) with information which may contain Personal Data confirming the recipient and delivery address for statistical sell out analysis or for the registering of extended or enhanced warranties (where applicable)

  • to companies that provide services that help us with our business activities including but not limited to processing customer payments, logistics and repairs

  • to companies that work with us to provide a product or service necessary to meet a customer's enquiry or requirement


Website data
By visiting any of our Websites, we may collect anonymous information (via cookies) about your computer and your visits to our Websites such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of our Websites or to improve the website's usability. This information may be recorded by a third party on our behalf.

If you register or create an account directly on any of our Websites or via a third party procurement system (usually in preparation to purchase from us), we may collect and store some basic personal information mainly (but not limited to) your name, address, email, company or institution and telephone number to allow us to fulfil our obligations to you when processing an order.

Marketing to you
We may send you marketing communications relating to our business which we think may be of interest to you (providing you have opted in to receive such information or not opted out or unsubscribed if you have previously had a contractual relationship with us by purchasing a product or service). If you are a business (non-consumer) contact working for a business or institution who we have had a previous contractual history with, or again as a non-consumer contact you have been referred to us by one of our suppliers or vendors following your enquiry to them, we may add your contact information to our business CRM system. We will, however, ask you to opt into receiving marketing communication before sending any marketing information to you.

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